Effectively Managing a Fleet with GPS Technology

In the past, fleet managers had to rely on guesswork to get things done. From tracking fuel consumption to keeping track of oil changes, mileage, and repairs for each vehicle, fleet managers had their work cut out for them before GPS came along. Fortunately, thanks to today’s technological advances in the realm of GPS tracking and vehicle maintenance, it’s easier than ever to manage a business fleet. From small cost-cutting measures to huge developments in safety and compliance features, newer tracking systems allow fleet managers to save money, increase efficiency, and focus on the bottom line. However, it takes a bit of know-how to be able to effectively manage your fleet even with the best possible software on hand. Here are a few of the ways in which GPS technology can make your job easier every day.

Use Tracking to Increase Communication

As a fleet manager, part of your job is to communicate across platforms to make sure jobs get completed more quickly, safely, and efficiently. Before the days of GPS, drivers and fleet management only had limited ways of safely communicating with each other on the road. Today, fleet management software can help you check in with your drivers safely and in real time. Not only do most GPS software systems allow in-messaging between drivers and dispatchers, they use the information they gain on the road to create quicker paths, greater fuel efficiency, and safer driver behavior. When your drivers know that they’re being tracked, there’s greater accountability for each job in terms of speed and compliance. In fact, fleets that use GPS software tend to create an increase in jobs per day and a decrease in idling simply by issuing standard alerts to active drivers.

Keep on Top of Compliance Laws

Paying attention to compliance laws is a huge part of your job. It’s also something that can easily slip under the radar when you’re focusing on other things. When you’re balancing a ton of jobs, drivers, and budgetary concerns each day, basic attention to compliance laws can fall by the wayside as a result. That’s why GPS tracking technology is so important. With most integrated systems, you can install software that tracks drivers through built-in compliance tools such as DVIR and IFTA Reports. Not only will keeping compliant become second nature, you’ll also get individualized reports after each job that will help you maximize compliance throughout your fleet. You’ll get a sense of driver patterns, as well as insight into what’s working and what’s not on each job.

Increase the Number of Daily Jobs Completed

Increasing productivity while keeping drivers safe is the number one concern of every fleet manager out there. Fortunately, with GPS tracking software, staying safe and increasing the number of completed jobs per day are two sides of the same coin. Through optimizing driver routes and keeping tabs on driver behavior, fleet management software creates better, more efficient drivers rather than faster ones. Fleet management software can also compile data from each job to give you more information about what kind of mileage each vehicle is getting per job, as opposed to what it should be getting. When driver behavior is modified to reflect best practices, your entire fleet starts operating at a higher standard. Most fleet managers who start using GPS-enabled software see an increase in daily jobs completed by at least one job per driver. That’s without adding any new cars or drivers to the roster. By packing in more jobs per day through efficient, GPS-monitored driving, you can cut down overtime costs and increase productivity in the same breath.

Monitor Fuel Costs

Fuel consumption is one of the factors that affect your bottom line the most. It’s no wonder that fleet managers are always finding ways to save on gas and cut down idling time. The best fleet management software uses a three-pronged approach to solving the problem of unnecessary gas waste. First, GPS tracking creates a faster, more efficient route that cuts down on time spent idling in traffic. Secondly, tracking software monitors driver behavior, assembling reports to send back to management. Thirdly, drivers will get alerted to turn the vehicle off after a specific time spent idling on the road. Fleet managers will also get these alerts in real time so that there’s no guesswork involved when it comes to projected gas mileage per job. Using GPS software, you’ll be able to save over $4,000 a year per vehicle, and that’s not even counting the extra savings if you already manage your commercial fleet with watchcard gas cards or another fuel card system.